Extenuating circumstances refer to a situation or situations beyond your control that have the potential to severely affect your academic performance. At this point it is too late. where do you file a complaint against a hospital; failure to pay full time and attention va code; bones angela and hodgins in jail; mirabella svadobny salon dubnica nad vahom syg|vb?`F= mJiu[Z)4wfXP'i*PK+ HT You may wish to start by speaking with your personal tutor. . Do Share & Care schemes work for student accommodation? endstream endobj 431 0 obj <>/Subtype/Form/Type/XObject>>stream Luckily, extenuating circumstances are there to support you during these situations. These structures vary from university to university, as do their application processes, but there are general steps that apply across all institutions, Step 1: consider whether you are eligible to apply. Victim of crime :Police/crime report - a crime number alone isnotacceptable. If a programme includes teaching after Term 3, students can also self-certify on a third separate occasion. A figure caption or table title should be restricted to a succinct description of the figure or table to which it refers. H1 EwNL '\CK0R*?z+|VGyw:/::%0',I! oH(u={C\ 2`A-3[aADC1|G=ok7CY All illustrations must be discussed in the text. If the deadline has already passed, the late submission may be condoned (i.e. It is a charity with over 48,000 members. Its therefore important to apply as soon as possible before your deadline to ensure you can plan accordingly. Please note: Students on a Learning Agreement must not submit an EC application but should discuss any extension requests with the Academic Head of Teaching and Learning (AHLT) or Personal Tutor. Take a look in your student handbook to find the extenuating circumstance procedure. uM*\)+(. HPpuVru0 If you are granted an extension for any piece of coursework, you should still be able to upload your document to TurnItIn via Moodle and it must be submitted by 12pm (noon) on the new deadline. It is important that you check your Departments guidance, as the rules and procedure for each Department may differ. Source: Kyle Loftus/Unslash. What falls under extenuating circumstances? Your department will decide whether your claim meets the criteria and which mitigation is suitable for your circumstances. You will need to submit as a single file in one of the following formats: Microsoft Word (DOC) and Adobe Acrobat (PDF). What are extenuating circumstances for financial aid? Normally, these periods must be 14 calendar days apart, although this is at the discretion of Faculty ECPanels. /Tx BMC If your circumstances are not sudden, unexpected and beyond your control, UCL has a wide range of other options to support your studies please see, Where a student with a disability or long-term condition needs regular extensions to coursework deadlines thisshouldbe explicitly stated in the. endstream endobj 442 0 obj <>/Subtype/Form/Type/XObject>>stream Lead your club, society and the whole Students' Union Nominate Now . See Section 2.9: If you miss the deadline for EC claims. 419 0 obj <> endobj Figures and tables themselves are not counted as part of the assignment length (although see note above about text boxes). All Extenuating Circumstances claims must now be submitted on Portico. If you are looking for a different outcome, your request will be considered by a Departmental Extenuating Circumstances Panel. We may be able to support you better through the wider Student Support Framework. e.g. For either route, it makes sense to get in touch as soon as possible. If you have any concerns or questions about the Extenuating Circumstances process, Accountability and Questions for Officers, UCL students organising for sustainability, Associate/Visiting membership terms and conditions, Support the UN's Sustainable Development Goals, Develop into a great research collaborator, Student Psychological and Counselling Services, Office of the Independent Adjudicator (OIA), How to get the right insurance for members and coaches, Entering External and BUCS/LUSL Leagues, Knockouts, Tournaments and Events, Organise an Event with an External Speaker, How to add a Club/Society event to the What's On Calendar. there will be no penalty for submitting late). Then well be able to get back to you sooner and you can then plan around the decisions of the EC panel. Applying for an EC STEP 1. syg|vb?`F= mJiu[Z)4wfXP'i*PK+ HT HAn0z>@(zAA=@TY%P5K&,\)&1S-eR_O|A[+?PU&{e(j5MYvjqNG?}>P>D3XmG]v@dgCXRRCF%W soyw&B=2N9`-qH{1Y 6PCafA9_ If youre still confused, try and arrange a meeting with your tutor to discuss your reasons for applying and see what they suggest. If the request is accepted, the student may be granted an extension. Evidence should be from the appropriate independent authority (doctor, police officer, court officer etc.) mobility impairment, loss of concentration) and living in a universityenvironment, Current treatment and / or medication beingundertaken, Side effects of any treatments ormedication, In English - evidence in another language must be accompanied by a certified translation, Recent - produced within the last three months, Independent - evidence from relatives not accepted, even if they are professionally qualified, On letterheaded paper or stamped with an official stamp or seal, Cover the full period of time of the EC claim, The evidence provider's full name, role, organisation and signature, A description of the nature and severity of your circumstances, A professional evaluation of how the circumstance affects you, Precise dates of when the circumstance started and ended/is expected to end. endstream endobj 439 0 obj <>/Subtype/Form/Type/XObject>>stream PREPARE. 1E=E.i=k\LiSdOgJ@&9\q^DW=]U*S8YGlgw.G`I*>=jHMiAl}Rj8N%(Y'1\Hpy%3a*N&38M I: %PDF-1.6 % Step 3: submit your application. endstream endobj startxref All Extenuating Circumstances applications will be considered by the Departmental Extenuating Circumstances Panel and students will be advised of the outcome within one week of the meeting to discuss your case. After that, it is your work, and we normally see it only in our capacity as examiners. If you have any concerns or questions about the Extenuating Circumstances process,contact theAdvice Serviceas soon as possible to make sure you have all the information you need to make your decision. These are referred to as extenuating circumstances. If you can find evidence, its a good idea to apply for conventional ECs. EMC Requests submitted after the deadline, or after time-limited assessments have started, will not be approved. A comprehensive guide on submitting an EC claim can be found here: Guide to submitting your claim on Portico. b`bd`a`%iHg`> /Tx BMC Further information about the types of evidence which you might be able to use is available inSection 1.5: Providing Supporting Evidence. /Tx BMC Extenuating Circumstances are circumstances which, Such circumstancesrarely occurand would normally be. You must provide astatement thatmust verify how you have been affected and what impact this has had upon your assessment, and the dates when these circumstances occurred andcontinuedto. If your EC request is late, and you do not provide a compelling reason, backed up by evidence, then your EC may be rejected even if the panel accepts that you had valid reasons for an EC at the time the assessment was due. Short-term support for illness, bereavement or other unexpected emergencies. ECs are designed for emergencies. Source: Shutterstock This could be: More about These include: If you think you fall into the first bracket of situations, you should escalate your application. exams) to the next assessment period. You can get advice on your circumstances from your Departmental Tutor ortheAdviceService. endstream endobj 430 0 obj <>/Subtype/Form/Type/XObject>>stream If a student experiences circumstances which prevents them from meeting a deadline that are sudden, unexpected, significantly disruptive and beyond their control, they should submit an Extenuating Circumstances (EC) Form to the Department of Geography. Here are three students sharing their experiences of applying for financial support from us. Detail of where to submit the form are in your Student Handbook. There can also be an exception where it is a new condition or there has not been time to put reasonable adjustments in place. They will not normally be considered because where you have disclosed a disability, your department should already have put in place Reasonable Adjustments to support your studies. HA SeeSection 1.5: Providing Supporting Evidence. !)z)/VETU*P:BYG-r6BZSZY6bvc]v0QZq You can find a guide to submitting your claim on Portico on the UCL website. Rather than letting your life snowball and impact your personal, academic and even financial life, universities have structures in place to help you navigate hard times. EMC You can self-certify for Extenuating Circumstances on a limited number of occasions, within the following defined criteria. 'Extenuating Circumstances' are events that are . how to apply for extenuating circumstances ucl. If your circumstances are not sudden, unexpected and beyond your control, UCL has a wide range of other options to support your studies please seeSection 1: How to Use This Frameworkfor more details. If your reason for considering extenuating circumstances is medical, youll need to provide medical proof of your condition. Extenuating Circumstances include, but are not limited to: During the pandemic, the definition of Extenuating Circumstances has been expanded toinclude: More information on what is considered an Extenuating Circumstance can be found in the Academic Manual (Annex 4.1.1: Grounds for Extenuating Circumstances). /Tx BMC Please note that if we receive your EC request by Monday11.59 pm (UK time)of every week, your EC application will be considered at Thursday panel in the same week. All discussions will be treated confidentially. If you are affected by extenuating circumstances, we want to support you and can take these circumstances into account by allowing you to, for example: Submit your assessment slightly later than the published deadline, or. Appendices should be kept to a minimum and should not be used to get round the word limit. After you have read all of the guidance and gathered your evidence, pleasesubmit your EC application on Portico. Fill form: Try Risk Free Form Popularity ucl extenuating circumstances online form Get Form eSign Fax Email No. To download the form, and to see deadlines, log in to theExtenuation Informationpage (Sharepoint link). Four reasons our cafes, bars,shopsand gym feel different to those elsewhere: we put every penny of profit back into your community, were always better value than the high-street, were at the centre of your campus community, and we choose planet over profit. If you are too unwell to take an exam, you can follow the same route as above, including self-certification if that is still available (e.g., if you have not already self-certified twice), to apply for Deferred Assessment. includes details of all the different support that is available to you. Enjoy! If you are struggling with your studies (because of unforeseen circumstances such as these or more generally), please do not hesitate to talk to someone in the department. You may then be allowed to take the missed exam/s in the Late Summer Assessment (LSA) period (usually in August). Where students can self-certify, mitigation is limitedto: If a student has ECs covering a period of up to 14 calendar days they can submit a self-certified claim to cover any assessments falling within that period. Your EC will only be validated on receipt and evaluation of your evidence. Make sure that the date you have requested is allowed under the claim type you are submitting. The IOE EC panel will decide whether your claim meets the criteria and which mitigation is suitable for your circumstances. H1 EwNL '\CK0R*?z+|VGyw:/::%0',I! oH(u={C\ 2`A-3[aADC1|G=ok7CY Extenuating circumstances are serious, unforeseen circumstances beyond your control (ie. hb```b``.g`c`odd@ A;2t`o6/rWx& x26>r@00 Jtt4 d30iS K231`6`K9 `pq kWdQcSb On the application form you will be asked to state your deadline this should be the most recent deadline. /Tx BMC EMC Extenuating Circumstances (often referred to as ECs) are events which aresudden, unexpected, significantly disruptive and beyond your controland which may affect your performance atsummative assessment, such as a serious illness or the death of a close relative. If an abstract is included in the assignment, it must be included in the word count unless the instructions for the specific assignment state explicitly otherwise. If your evidence isnt written in English, you must provide a notarised translation. Self-certified claims for extensions, deferrals and late submission can be submittedno more than two weeks in advance of the affectedassessments. If youre struggling with situations beyond your control, extenuating circumstances could help. You cannot appeal against an academic or professional judgement that has been reached through due process by an Extenuating Circumstances Panel. HA Students wishing to apply for Extenuating Circumstances must complete the Extenuating Circumstances form found on the GEOGRAPHY UNDERGRADUATE e-NOTICEBOARD and email it to geog.office@ucl.ac.uk with appropriate supporting evidence (e.g. If you have submitted a self-certified EC claim, this will be considered by staff in your department, who will try to give you a response as quickly aspossible. See also Extenuating Circumstances and Reasonable Adjustments (section 10). You will need to complete and submit an Extenuating Circumstances form, and if you cannot self-certify under UCLs enhanced Extenuating Circumstances procedure, you will also need to provide the relevant evidence. Not submit your assessment at the usual time, but have an opportunity . For your application to be approved, youll need to provide evidence of your circumstances. If you self-certify then you should hear 1-2 working days. If you do not submit the requested evidence, your claim will normally be rejected. If you are looking for a different outcome, your request will be considered by a Departmental Extenuating Circumstances Panel. endstream endobj 423 0 obj <>/Subtype/Form/Type/XObject>>stream This would bring us to equal standing with UCL clubs and societies. Conventional ECs: No more than 2 weeks before the deadline and normally no more than 5 working days after the deadline. mobility impairment, loss of concentration) and living in auniversityenvironment, Current treatment and / or medicationbeingundertaken, Side effects of any treatmentsormedication. Read about our Research Excellence Framework submissions and results. We provide opportunities for 300 staff and have an annual turnover of more . What would you like the Union to do? H1 EwN0!s#TjU/%`Hv?;xq@s,-@=mo3Y"(U!L>|#J23e(T'[nP\RSrp)&J9p]r[Wo9: 2vDKm\^CRx_ DZ Section 2.9: If you miss the deadline for EC claims. %%EOF Title, as well as the course number, course title, and the candidates name and year of study, should appear on the front outside cover. As a student, you are responsible for making known any circumstances which may affect your performance at assessment in good time so we can consider how to respond. However, if you feel that there has been a procedural error in the handling of their request, or that the type of mitigation offered is unsuitable. You need to ensure that your submission for extenuating circumstances is made within one week (five working days) of the circumstance taking place. Work will not be accepted by email. Short term illness / injury / hospitalisation:Medical certificate or letter from your doctor. Q!GQe#8! Scans or electronic copies of maps, tables, etc., are often acceptable, but the source must be noted. You should receive a response as soon as possible and no more than ten working days after submitting your application (unless you are submitting your evidence late). UCL is yours, soshape it. Non-medical evidence can include existing documents, such as an appointment letter, crime report or court document, or it can be specifically written for you in a letter or statement. ECs are designed for emergencies. , normally no more than one week after the first affected assessment. In addition to these regulations, the Department of Geography specifies the following rules: The following will not be included in the word count: If you have any doubts about this, please check with the course convenor. Your department will decide whether your claim meets the criteria and which mitigation is suitable for your circumstances. Student handbooks should include everything you need to know about succeeding at university, and sometimes extenuating circumstances are needed to achieve your potential. For any questions regarding extenuating circumstances, fee waivers and extensions, we encourage you to reach out to us directly by email or by phone at 401-863-2378. Step 2: gather the relevant evidence for your application. It would be a good idea to speak with Fabien, if you can, alongside submitting your EC claim so that he can advise you on how best to deal with what has come up. You can still submit an EC as long as its before your formal results are published at the exam board. endstream endobj 424 0 obj <>/Subtype/Form/Type/XObject>>stream Extension approved? Alternatively, you can talk to the Undergraduate Tutor, Fabien Cante, or Clara Hall, who provides support to students in UCL Geography and can help signpost you to other services that may be able to help. Please be advised that all photographs of positive Covid-19 tests MUST have your student ID in the photograph and also have the date clearly visible on a phone or a laptop. From a casual class to captaining a competitive club, live an active lifestyle with us. Your department may also need to seek approval from your faculty or from the Vice-Provost (Education and Student Experience) for some types of mitigation. Most EC applications needto be supported by written evidence from an appropriate, independent and verifiable authority such as a doctor or registered medical practitioner. '!g^ Please be aware that deadline extensions are available, and you will not be disadvantaged in the admission process for delays caused by events beyond your control. However, this may be accepted if there has been an acute flare up of a mental health or medical condition, related to exam stress, which can be documented with evidence from a doctor or other registeredmedicalpractitioner. We are one of the largest student-led organisations in the UK. If a programme includes teaching after Term 3, students can also self-certify on a sixth separateoccasion. However, if something comes up that you think will impact your ability to complete your assignments for us, the department applies the UCL Extenuating Circumstances Policy. You can find further guidance on what your evidence should include in UCL's Academic Manual. If the latter, the expectation is that this is because the EC is ongoing and preventing you from applying for an EC by the deadline. What qualifies for extenuating circumstances? However, theywillconsider your circumstances if there is a significant failure of the University network systems or serious problems with academic project work such asequipmentfailure. i) The marks for coursework received up to two working days after the published date and time will incur a 10 percentage point deduction in marks (but no lower than the pass mark); ii) The marks for coursework received more than two working days and up to five working days after the published date and time will receive no more than the pass mark (40% for UG modules, 50% for PGT modules); iii) Work submitted more than five working days after the published date and time but before the second week of the third term will receive a mark of zero but will be considered complete. Unless otherwise stated by the course convenor, all coursework is submitted electronically to TurnItIn via Moodle; a hard copy is not required, except for the final year dissertation. Self-certification periods should be two weeks (ten working days) apart and self-certified claims cannot be accepted more than two weeks (ten working days) before the first affected assessment. We are committed to providing extensions to these important partners in the application process as well should the need arise. If the mitigation you are applying for is not included in the Self-Certification Policy, you will need to provide evidence with your EC claim. You can only defer time-limited assessments (e.g. This must be specific, it cannot just say that you were ill, or that you told your doctor you had beenill. EMC If your ECs are submitted late, your evidence should help to explain the delay. endstream endobj 447 0 obj <>/Subtype/Form/Type/XObject>>stream Unless instructions for the assignment explicitly state otherwise, blocks of prose placed in boxes, whether labelled as textboxes, figures or tables, must be included in the word count, Footnotes, but only when used to reference primary source material. Please avoid sending photographs that you think illustrate your condition. HPpuVru0 You are expected to take proper precautions and make back-up copies of your work and allow enough time to produce your work. Such students do not need to submit a separate EC application as an extension will be automatically granted as per their SoRA.If a student who already has a SoRA extension in place needs additional time and the grounds for EC are met, they are able to apply for further extensions using this process. Extenuating Circumstances claims cannot be considered through these procedures once your formal results have been published. References in the text should be in the author/date (Harvard) format. The length of extension you request should be commensurate to the EC you describe and the evidence you provide the EC panel will consider the most appropriate form of mitigation and may grant an extension of greater or shorter length than requested. Make sure you submit your application in plenty of time to reduce added stress. Routine computer problems such as viruses, disk corruption, printer problems, and short-term network problems are not normally considered acceptable grounds for an EC. Self-Certified claims must be submitted before the assessment deadline/ date. If you have been affected by a death of someone other than one of the specified relatives,you will need to clarify your relationship to the deceased and the impact this has had upon you. endstream endobj 434 0 obj <>/Subtype/Form/Type/XObject>>stream -q r^U: `pqEp{ \ 6 PCIY .3v0dRY?,egP{ .UbQN@N@A$n64r h However, if you feel that there has been a procedural error in the handling of their request, or that the type of mitigation offered is unsuitable, you can appeal via UCL'sAcademic Appeals Procedure. Step 4: wait for approval. UCL Department of Geography, University College London,Gower Street,London,WC1E 6BTTel:+44(0)20 7679 0500. You cannot contest the outcome of an Extenuating Circumstances request on the grounds of academic judgement. Bereavement:For a child, sibling, spouse or partner, Shorter-term medical conditions: Serious personal injury, medical condition or mental health condition, Longer-term medical conditions: Serious worsening or acute episode of an ongoing disability, medical condition or mental health condition, More information on what is considered an Extenuating Circumstance can be found in the Academic Manual (. If you have been impacted by an extenuating circumstance that is making your college application process more challenging, we want to work with you to ensure you are still able to . However, you will need to explain why you didnt submit your EC on time. It's National Student Money Week - the perfect time to remind you of the financial support we have available to you. Both deadlines would be covered by the EC and would only count as one of your two self-certified opportunities (three if youre a postgrad). If you are not sure whether you should use Extenuating Circumstances. Wherever your curiosity takes you, whatever passion inspires you, youll find a home in our student-led groups. Self-certification cannot be used to defer an assessment which you have already taken, or to suspend late submission penalties. Students are strongly advised to notify the department in advance if Extenuating Circumstances are likely to prevent them from meeting a coursework submission deadline. University computer problems or academic problems:UCL do not consider general computer problems to be extenuating circumstances, they expect you to have some contingency plans to deal with computer problems! Requests for review must be submitted within two weeks of the extension or mitigation decision, and should be submitted to thesameoffice as you submitted your Extenuating Circumstances form. If the illness of your relative has had a direct effect on you, such as an impact on your own health or mental wellbeing, you will also need to provide the appropriate medical evidence verifying the impact this has had onyoutoo. Where a student has a SoRA, extensions will be granted from the adjusted deadline.